Updated 01 October 2020
As a contractor, you will probably have to operate via a limited company rather than be a sole trader. You could set up your own one-person company, or use a UK umbrella company. An umbrella company gives you the option of having an employer while still working on a contracted basis. That means you don’t have to worry about tax returns, because they’ll take care of it for you. But is being a contractor through an umbrella company all it’s cracked up to be? Let’s find out.
Umbrella companies act as third party employers for contractors. As the contractor, you can still choose the projects you work on, but you have an employer taking care of your employment admin.
All umbrella schemes work in the same way, no matter whether you are a builder, IT contractor, graphic designer or whatever. When you’re contracted to work on a project, the umbrella company will invoice your client for the work and collect payment. You’re enrolled on the umbrella company’s PAYE system and they pay you an income from the invoice after deducting items like tax, National Insurance contributions and agreed fees. They will also deduct any applicable expenses, but these will normally need to be agreed by the client first.
Even though you’re a contractor, HMRC considers you a permanent UK employee when you work under an umbrella company. You’ll be given a tax code and pay a basic, higher or additional rate based on your income – just as you would if you were employed by a company full or part time.
Your take home pay will depend on your tax rate and the fee the umbrella company charges, which comes in two forms:
Umbrella companies are a legitimate business structure, but be careful to avoid any that might be bending the rules. For example, steer well clear of any that appear to be offering offshore schemes or other tax avoidance mechanisms. If it looks too good to be true, it may get you into real trouble.
Many companies that use contractors may insist that you operate via a company, so they don’t fall foul of IR35 legislation. Joining an umbrella company is quicker and easier than setting up your own. You may even choose to use an umbrella company temporarily while planning to start your own company.
Here are the main pros and cons of using an umbrella company:
Many contractors prefer to set up as their own limited company rather than use an umbrella company. This route can be more cost-effective, because you won’t have to pay fees to anyone else, and you have more tax freedoms. For example, you can pay yourself in a combination of a basic salary and dividends to reduce the tax you pay. You could also transfer some shares to a spouse so that they can receive dividends too and use their tax-free allowance.
If you choose to operate as a one-person limited company, your company is considered a separate legal entity from yourself, thus reducing your individual liability (compared to being a sole trader). You will, however, be a company director responsible for your statutory and financial obligations. That means you need to pay corporation tax, add VAT to your invoices and submit annual accounts to Companies House – but an accountant can do all this for you.
Other factors to consider include the risks you’re willing to take, whether or not you need business insurance, the kind of work you do and your income. Your accountant and/or IFA can advise you on the most appropriate routes.
The IR35 rules make sure that contractors who are treated in the same way as their client’s employees cannot avoid tax by operating as a limited company. If you are an employee in all but name, you would be considered ‘inside the IR35 rules’ and be required to pay additional tax.
The responsibility for deciding if a contractor is within the IR35 rules falls to the employer. Public companies already need to do this, but private companies must follow suit from April 2021.
If you are genuinely a freelancer operating through a limited company, the IR35 rules shouldn’t apply to you, but it’s a good idea to double check and take steps to ensure you are not ‘mistaken for an employee’ by HMRC.
If you decide that working under an umbrella company is the right option for you, it’s easy to get set up. The first task is finding the company you want to be employed through. Then it’s merely a case of checking and signing the contract, supplying your details and informing your clients.
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